How to Share Screen on Google Meet: A Simple Step-by-Step Guide
In today’s hybrid world of online classes, business meetings, and remote collaboration, knowing how to share your screen on Google Meet has become an essential digital skill. Whether you’re presenting a project, walking through a report, or explaining a concept to your team, Google Meet’s screen sharing feature helps you communicate more clearly and visually.
The good news? It’s incredibly simple. With just a few clicks, you can share your entire screen, a specific window, or even a single browser tab — right from your laptop or mobile device.
But here’s the game changer: pairing Google Meet screen sharing with an AI meeting assistant like KaraX.ai can take your productivity to the next level. While you present, KaraX.ai automatically records, transcribes, and summarizes your meeting — so you can focus on engaging, not note-taking.
In this easy, step-by-step guide, we’ll walk you through exactly how to share your screen on Google Meet, fix common issues, and even enhance your experience with AI-powered tools built for modern collaboration.
Why Screen Sharing on Google Meet Matters in 2025
In 2025, Google Meet continues to be one of the most widely used platforms for online collaboration — from classrooms to corporate boardrooms. And among its most powerful features, screen sharing stands out as the ultimate productivity booster.
Whether you’re a teacher presenting a lecture, a sales executive pitching a proposal, or a designer showcasing your latest work, the ability to share your screen on Google Meet makes collaboration more engaging, transparent, and efficient.
Here’s why screen sharing has become essential in 2025:
- Visual collaboration: Complex ideas are easier to understand when paired with visual aids, presentations, or live product demos.
- Seamless teamwork: Screen sharing allows multiple people to follow along, review data, and make real-time decisions — no confusion or miscommunication.
- Remote accessibility: In a hybrid work era, visual sharing ensures every participant, whether remote or in-office, stays on the same page.
- Smarter documentation: When paired with tools like KaraX.ai, every shared screen session can be automatically transcribed, summarized, and turned into meeting notes — eliminating the need for manual documentation.
By combining Google Meet’s built-in screen sharing with AI-powered productivity tools, professionals and educators can now achieve more in less time — without switching between multiple apps.
How to Share Screen on Google Meet (Desktop or Laptop)
If you’re using Google Meet on your desktop or laptop, sharing your screen is quick and intuitive. Whether you want to present slides, documents, or a live demo, the process takes just a few clicks.
Here’s a simple step-by-step guide on how to share your screen on Google Meet using your computer
Step 1 – Join or Start a Google Meet Call
Open Google Meet in your browser, sign in with your Google account, and either start a new meeting or join an existing one using a link or code.Once inside, make sure your camera and microphone are set correctly.
Step 2 – Click on “Present Now”
At the bottom of the Google Meet window, you’ll find the “Present now” button.Click it — this is your gateway to screen sharing.
Step 3 – Choose What to Share: Entire Screen, Window, or Tab
You’ll be given three options:
- Entire Screen: Share everything visible on your desktop.
- Window: Share just one open application (like PowerPoint or Excel).
- Tab: Best for sharing a single Chrome browser tab — ideal for videos or online presentations.
If you’re presenting a video or animation, choose “Tab” and enable the “Share system audio” option for better playback.
Step 4 – Confirm and Start Sharing
After selecting what you want to share, click “Share”.Your screen will now be visible to everyone in the meeting. You’ll see a small preview and a “Stop sharing” button for control.
Step 5 – Stop Sharing When You’re Done
When your presentation is over, click “Stop sharing” at the bottom of the screen or in the floating toolbar.
💡 Pro Tip: Use KaraX.ai while sharing your screen — it automatically records, transcribes, and summarizes your presentation, allowing you to focus fully on delivery instead of taking notes.
How to Share Screen on Google Meet (Mobile Devices)
If you’re joining a meeting from your phone or tablet, don’t worry — Google Meet’s screen sharing feature works seamlessly on both Android and iOS devices. You can present slides, documents, or even mobile apps directly from your screen in just a few taps.
Here’s a simple step-by-step guide to share your screen on Google Meet mobile 👇
Step 1 – Open the Google Meet App
Download and open the Google Meet app from the Google Play Store or the App Store.Sign in with your Google account, then start or join a meeting using your invite link or code.
Step 2 – Tap the Three Dots (More Options)
Once you’re in the meeting, tap the three vertical dots (⋮) or More menu at the bottom right corner of your screen.
Step 3 – Select “Share Screen” or “Present Screen”
From the menu options, select “Share screen” or “Present screen.” You may see a pop-up asking for permission — tap “Start now” (Android) or “Start Broadcast” (iPhone).
Step 4 – Confirm and Start Sharing
Your mobile device will now begin broadcasting your screen to everyone in the meeting.Open the app, presentation, or document you’d like to show — all participants will see it live.
Step 5 – Stop Sharing When Finished
When you’re done presenting, return to the Meet app and tap “Stop sharing.”
💡 Pro Tip: If you’re using KaraX.ai during your Google Meet session, the platform can record, summarize, and generate notes automatically — even when you’re presenting from your phone. Perfect for classes, quick demos, or on-the-go meetings.
Common Screen Sharing Issues and How to Fix Them
While Google Meet screen sharing is generally reliable, you might occasionally face technical hiccups — especially if you’re using multiple devices, browsers, or extensions. The good news? Most issues can be resolved quickly with a few simple tweaks.
Here’s how to fix Google Meet screen share not working problems
1. Check Browser Permissions
If your screen sharing option is greyed out or unavailable, make sure your browser has permission to share your screen.
For Chrome users:
- Click the lock icon 🔒 next to the Meet URL.
- Go to “Site settings.”
- Ensure “Screen sharing” or “Allow” is enabled.
For macOS users:
- Open System Preferences → Security & Privacy → Screen Recording.
- Check the box next to Google Chrome or Meet app.
2. Close Background Apps or Tabs
Too many active tabs or apps can overload your system, making screen sharing laggy or unresponsive.Close unnecessary browser tabs and background programs before you present.
3. Update Google Chrome or the Meet App
If you’re running an older version of Chrome or the Google Meet app, some sharing features may not function properly.Go to Settings → About Chrome or your app store to install the latest updates.
4. Restart and Rejoin the Meeting
Sometimes, the easiest fix is the most effective one. Leave the meeting, restart your browser or app, and rejoin.
5. Check Internet Connectivity
A slow or unstable connection can cause your screen share to freeze or disconnect.Use a wired connection or switch to a stronger Wi-Fi network for a smoother experience.
💡 Pro Tip: If you frequently share your screen for work or teaching, pair Google Meet with KaraX.ai — it ensures that even if your screen freezes, your meeting audio, transcript, and notes are captured accurately and saved automatically.
Tips for Better Presentations and Collaboration
Screen sharing on Google Meet isn’t just about showing your screen — it’s about creating a smooth, engaging, and distraction-free experience for your audience. Whether you’re hosting a client demo, teaching a class, or running a team sync, these tips will help you present more effectively and collaborate effortlessly.
1. Use “Share Tab” for Videos or Animations
If you’re sharing a video or any animated content, select “Chrome Tab” when you click “Present Now.” Then, enable “Share system audio” to make sure participants hear your video clearly.This ensures smooth playback and better sound synchronization.
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2. Turn Off Notifications Before You Present
Pop-up notifications can be distracting (and sometimes embarrassing).Before starting your presentation, enable Do Not Disturb mode or turn off app notifications to maintain focus and professionalism.
3. Prepare Your Slides and Tabs in Advance
Keep only the relevant windows or tabs open. This prevents confusion and helps you switch between screens seamlessly during your presentation.
4. Engage Your Audience Visually and Verbally
While sharing your screen, don’t forget to talk through what’s being shown. Use simple visual cues like your mouse pointer or cursor highlights to guide attention.
5. Use AI Tools for Notes and Recaps
While you present, tools like KaraX.ai can handle the heavy lifting in the background — recording, transcribing, and summarizing your entire meeting.This is especially useful for team discussions, sales presentations, or academic sessions where accurate documentation matters.
KaraX.ai even integrates with Notion and Google Docs, so you can instantly export your meeting notes or action items to your workspace for easy follow-up.
Record, Transcribe, and Summarize Google Meet Sessions Automatically
Sharing your screen is only half of the story — the real productivity boost comes from what happens after the meeting.That’s where AI-powered meeting assistants like KaraX.ai take collaboration to the next level.
If you’ve ever forgotten what was discussed, missed an action item, or struggled to take notes while presenting — KaraX.ai has you covered.
Here’s how it works
1. Automatic Recording and Transcription
KaraX.ai automatically records your Google Meet sessions, capturing both audio and visuals.Every word is transcribed in real time using advanced AI speech recognition, ensuring complete accuracy across accents and languages.
This means no more worrying about writing notes while sharing your screen — everything is captured for you.
2. Smart Summaries and Action Items
Once your meeting ends, KaraX.ai instantly generates AI-powered summaries, highlights key decisions, and detects action items automatically.It even categorizes these insights based on topics, speakers, or projects — perfect for teams using Google Workspace, Notion, or Salesforce.
3. Integrations That Simplify Your Workflow
KaraX.ai seamlessly integrates with the tools you already use — including Google Meet, Google Docs, Notion, HubSpot, Outlook Calendar, and Salesforce. So every meeting summary or action item can be instantly saved, shared, or synced to your workspace.
💡 Example: If you share your screen to present quarterly results, KaraX.ai can automatically generate a summary, detect financial trends mentioned, and push action items directly into your CRM.
4. Perfect for Remote and Hybrid Teams
For teams working across time zones, KaraX.ai ensures that every member stays in sync.You can quickly revisit recordings, skim highlights, or share meeting recaps — even with members who couldn’t attend live.
With KaraX.ai, you don’t just run smoother meetings — you create a smarter, searchable library of insights that improves collaboration and saves hours every week.
Try it now → KaraX.ai for Google Meet
Conclusion: Share Smarter, Present Better with Google Meet + AI
Mastering how to share your screen on Google Meet is one of the simplest yet most powerful ways to elevate your online meetings, classes, or client presentations. With just a few clicks, you can present slides, collaborate on documents, or walk your team through live demos — all in real time, from anywhere.
But in 2025, effective meetings go beyond sharing visuals — they’re about saving time, improving collaboration, and ensuring that no detail gets lost. That’s where AI meeting assistants like KaraX.ai come in.
KaraX.ai doesn’t just record your meeting — it transforms it. From real-time transcription to automated summaries and action item detection, it ensures that every shared idea becomes actionable insight. Integrated with Google Meet, Google Docs, and Notion, it helps teams work faster, stay aligned, and make meetings truly productive.
So, the next time you share your screen on Google Meet, let KaraX.ai handle the rest — record, transcribe, and summarize your session seamlessly.You focus on the conversation; KaraX.ai takes care of the details.
👉 Try KaraX.ai for Google Meet today and experience the smarter way to collaborate.